Organization administration, users, and permissions
Explore every guide in this topic.
26 guidesOrganization settings overview
Profile, Regional defaults, Publishing, Content moderation, Notifications, AI usage, and Danger zone. Accepted members can view the notification timeline when the notification rollout is enabled; most configuration remains Owner-only.
Change organization name and avatar
Name validation, generated fallback avatar, square-image guidance, and saving. Owner.
Set country, language, timezone, and week start
Effects on dates/times, calendar columns, and localized display. Owner.
Configure the posting collision search radius
Whole-minute range, before/after scheduled time, and how it affects Planner warnings. Owner.
Create and manage post categories
Unique organization names, add/edit/delete, and use in Planner, Search, Calendar, and Reporting. Owner.
Configure filtered words
Custom word chips, MediaFox default word filter, and warnings in Post Planner. Owner.
Configure organization notification channels
Rollout-gated Email and Discord preferences for Publishing, Review requests, Publishing failures, Connections, and System events; enable/disable each category and choose immediate-only versus daily-reminder delivery where supported. Owner.
Choose notification email recipients and reminder time
Select accepted members with email addresses, include or remove owners, and set the daily reminder time in the organization timezone. Owner and currently rollout-gated.
Review organization event history
Read the latest 50 durable events, priority, category, platform/context, and localized time; filter by category. Available to accepted organization members when the notification rollout is enabled.
Resolve an organization system warning
Mark an actionable system warning resolved so it no longer appears in the current daily reminder. Owner and currently rollout-gated.
Open a daily reminder report
Private email-link access, organization/date/timezone context, current page connection issues and unresolved system warnings, links to the affected page/post/action, the all-clear state, and expiry at the end of the sent day. The report currently has English/German copy.
Monitor AI token usage
Available/used/reset values, unlimited plans, progress, and costs for post topics, RSS scoring, AI replies, and comment sentiment. Owner.
Upgrade AI capacity
Open Subscription & Billing from the AI usage section. Owner.
Delete and restore an organization
Seven-day delayed permanent deletion, confirmation, emailed restore link, expiry, and irreversible final deletion. Owner.
User Management overview
Active and pending members, search/filter/sort/pagination, member-since and invite expiry. Viewing requires user:canView; actions require user:canEdit.
Invite a user by email or user ID
Validation, role selection, existing/new account email paths, expiry, and pending state. Requires user:canEdit.
Edit a user’s roles
Rank restrictions, at least one role, viewer/editor combinations, inability to edit yourself in the table, and save errors. Requires user:canEdit.
Revoke a pending invitation
Expired/unknown older invitations, confirmation, and invalidated link. Requires user:canEdit.
Remove a user from an organization
Confirmation, immediate loss of dashboards/calendars/reports/pages, and notification. Requires user:canEdit and sufficient rank.
Permission reference: Owner and Approver
Owner access to organization/add-ons/audit; Approver role in post review. Clarify that Owner is displayed as Admin in some current UI.
Permission reference: Users
user:canView and user:canEdit, including invite/edit/remove controls and rank rules.
Permission reference: Pages
pages:canView and pages:canEdit.
Permission reference: Analytics
reportings:canView and reportings:canEdit.
Permission reference: FoxLink Short Links
separate Viewer and Editor roles.
Permission reference: FoxLink Link Trees
separate Viewer and Editor roles.
How role rank affects delegation
Editors cannot grant roles above their effective rank; owners retain the highest rank. Confirm edge cases with server authorization before final publication.